USE CASETMT

Centralizing Content Rights Information — Streamlining Contract Reviews and Distribution Decisions

Video, music, images, articles, and other content managed by media companies may be subject to various conditions concerning permitted periods, regions, platforms, and purposes of use.

When these conditions are distributed across contracts, emails, spreadsheets, and other records, confirming whether content can be distributed or reused can take significant time.

By using AI, optical character recognition (OCR), and cloud technologies to digitize contracts and rights information, media companies can centralize this information and streamline reviews before content is used.

01Challenge

Reviewing Different Usage Conditions for Each Piece of Content

Even for the same content, permitted countries or regions, usage periods, distribution platforms, and secondary use rights may differ.

When rights information is distributed across multiple files and systems, staff must review contracts and previous communications to determine the permitted conditions of use.

If a contract expiration date or usage condition is overlooked, content may need to be removed or replaced.

02Solution

Extract Rights Information from Contracts and Link It to Content

AI and OCR can extract contract periods, permitted regions, authorized platforms, rights holder information, and other details from contracts and link them to the relevant content records.

This can streamline rights management workflows such as:

  1. 1Contract Registration
  2. 2AI and OCR Information Extraction
  3. 3Staff Review
  4. 4Content Linking
  5. 5Usage Condition Search
  6. 6Contract Expiration Notification

Staff or legal teams review the original contract before making final decisions concerning contract terms and whether specific content can be used.

03Use Cases

Potential Applications

  • Digitization of contracts and license agreements
  • Extraction of contract periods, regions, and authorized platforms
  • Linking of content with relevant rights information
  • Content searches based on usage conditions
  • Automated notifications concerning contract expiration and renewal dates
  • Support for reviews before distribution and secondary use
  • Centralized management of rights holders and contracting parties
  • Reporting on contract and content usage histories

04Expected Benefits

A Management System That Supports the Confident Use of Content

By centrally managing content and rights information, staff can spend less time searching through individual contracts and spreadsheets and access the required conditions more quickly.

Contract expiration dates and usage conditions can also be shared more easily with relevant teams, supporting planned responses such as content removal, contract renewal, or content replacement.

Robo Lab uses AI, OCR, automation, and cloud technologies to improve content rights and contract management operations for media companies.

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